Fees and Funding
Fees correct as of September 2019 for all children
2 - 3 Years
3- 5 Years
The payable rate for children from the age of two will be applied until the term following their third birthday, and makes provision for the 1 adult: 4 children ratio, as stipulated by the EYFS.
The rate for children from the term following their third birthday will be applied to any morning hours not covered by Universal Free Entitlement, and afternoon session hours (unless covered by Extended Free Entitlement).
Parents will be billed 2 weeks before the start of term, and payment needs to be made by the first day of the term, unless otherwise arranged with the administrator.
If payment is not received Horsted Keynes Preschool will automatically apply a late payment penalty of £10 to the following term’s bill. Adjustments will be made on the following term’s bill.
New starters will be billed after their first week, once settling-in has been agreed, and payment needs to be made within two weeks
Children will be billed for their agreed hours irrespective of attendance and refunds will not be available for short-term sickness or holidays. In exceptional circumstances, the Manager in conjunction with the Committee reserves the right review this on a case by case basis.
Horsted Keynes Preschool reserves the right to review the fees annually, with any increase being applied in the September term. Notice will be issued to parents prior to this and will be advertised on the website.
Terms and Conditions for Payment of Fees
Fees will be invoiced half-termly in advance. Payment is due within 7 days from receipt of invoice, or the invoice date if later, unless an alternative arrangement is agreed with the Administrator. If you are experiencing difficulty with payments please speak to the Manager or Administrator.
Payment can preferably be made directly in to our bank account.
Bank Name: HSBC
Account Number: 32460335
Sort Code: 40-18-22
Parents are requested to use their child’s name as reference for any payments made in this way.
They can also be paid in cash or by cheque. We do not accept any credit or debit card payments. Cheques should be made payable to Horsted Keynes Preschool.
Fees are payable if your child is on holiday, sick or absent.
Preschool can accept a variety of Childcare Voucher schemes. Please speak with the Administrator should you be interested in this form of payment, who will provide you with the details necessary to claim these.
To apply for a place at Preschool, parents need to complete and sign an Application form and return it to our administrator. By returning your signed application, you are also agreeing to be bound by our terms and conditions which are included with the application form. Notification will be issued to parents if their application for their child to attend the Preschool is successful and then they must complete complete a Registration form and pay the £20.00 registration fee. Each child will have two free “taster” sessions, where the parent stays with their child prior to their child starting at Preschool as outlined in our ‘Settling Policy’. New starters will be issued with a bill after their first week of attendance and will be given 2 weeks after their bill to pay, unless arranged otherwise with the Administrator, i.e. for voucher payments.
Additional Events – Christmas Concert & Sports Day
These events are an opportunity for the children to enjoy participating in a performance and for parents to share in their success. Horsted Keynes Preschool will schedule these dates within the academic calendar, and out of fairness, will make every attempt to ensure the week day varies.
Children who normally attend on these days will still have funding claimed and will be expected to pay fees. Children who do not normally attend on these sessions will be invited at no extra cost for the period of the event.
Due to the Preschool’s policy of varying the week day that these events are held, it is our belief than this ensures fairness for all children over the entire period for which that child is with the Preschool.
It is our policy to host parties on a normal Preschool day for which fees will be charged and funding claimed for those children who normally attend on that day. Any other children who do not normally attend on that day, are welcome to attend but will need to pay if not funded. In the interests of fairness, the Preschool will vary the weekday on which parties are held.
The Preschool will cover the costs of any entertainment and presents which are applicable for parties held within normal session times. Parents are encouraged to help with these costs through the various fundraising events organised by the committee throughout the year.
Late Collection of Children
We reserve the right to make an additional charge for children who are not collected promptly and on time at the end of their Preschool session. The Preschool operates out of a shared premise and as such cannot impinge on the next user’s time. The staff also have their own children to collect and their own responsibilities to manage outside their normal working hours.
Charges of £5 for every 10 minutes overdue, after a five-minute grace period, will be applied for repeated failure to collect on time. Parents or carers collecting a child late will be asked to sign a “Late Collection” book.
Late Collection fees will be applied to the following terms invoice, clearly marked as such.
Failed Payment Costs
We reserve the right to recover costs associated with failed payments provided by parents, including any banking charges incurred.
If parents have any difficulty at all paying fees, it is essential that parents tell us straight away. We are always happy to discuss the possibility of alternative arrangements with parents in genuine financial difficulties. We will follow the steps below.
7 days after the start of term, parents will receive an informal email reminder that fees are outstanding.
If, after a further 7 days, parents have still not paid their fees, they will receive a formal written reminder and an additional charge of 10% of the outstanding amount will be added to the bill.
Should fees continue to be unpaid after 21 days from the start of term, we, regrettably, reserve the rights to ultimately refuse admission of the child if fees remain unpaid. If the parent has contacted us already to make alternative arrangements, allowances can be made.
If fees are paid following a formal written reminder, the Preschool reserves the right to request a deposit of £100 to be held as security against future late or non-payment. Any deposit remaining will be refunded on the child leaving the Preschool, any sums due to the Preschool (e.g. outstanding fees) having first been deducted. The Preschool will be entitled to any interest earned on the deposit.
Changing hours policy
Each term your child attends Preschool you will be offered a choice of hours. Once you have chosen them these will be your agreed hours. As confirmation of agreed hours parents/carers will be required to sign our terms and conditions. Changes to these hours can be made at the end of a term for the following term.
Changes made during term
Once you have signed our terms ands conditions, any additional hours may have to be paid at the hourly rate. Additionally, any changes to agreed hours during term will incur a £20.00 administration charge to cover the administration involved in checking availability of places, amending registers, checking keyworkers sessions, checking child/staff ratios and making adjustments to staffing, changing invoices, and liaising with the Local Authority.
If you need to book occasional extra sessions for additional childcare needs such as appointments or emergencies, this may be possible according to our availability and at the discretion of the Manager. Some sessions may have spaces in them, so please speak to the administrator as soon as possible. Extra sessions will be charged at our normal hourly rates (please refer to our Financial policy).
If your child is leaving Horsted Keynes Preschool, six weeks notice must be given to the administrator. When a child leaves in the middle of a term, fees must be paid for the remainder of that half term. (For government, funded children transferring to another setting ask for advice from the administrator.)
Terms and conditions
Once you have agreed to our terms and conditions you are liable for the full amount. Should sessions need to be changed this must be done in accordance with the Preschool Financial policy.
Fees are not refunded if a child is absent whether due to illness, holiday or other reasons.
Should you foresee any difficulties meeting your financial obligations to pay for your child’s attendance at Preschool, we kindly request that you speak to the Preschool Administrator or Treasurer at the earliest available opportunity, in order that the situation be resolved. We assure you that your situation will be discussed in strictest confidence.